Speaker's Vademecum

CONTACTS:
OATs seminar organizers: Gabriele Cescutti (Questo indirizzo email è protetto dagli spambots. È necessario abilitare JavaScript per vederlo.), Alex Saro (Questo indirizzo email è protetto dagli spambots. È necessario abilitare JavaScript per vederlo.), Veronica Strazzullo (Questo indirizzo email è protetto dagli spambots. È necessario abilitare JavaScript per vederlo.)
Logistics (travel, stay in Trieste): Gabriella Schiulaz  (Questo indirizzo email è protetto dagli spambots. È necessario abilitare JavaScript per vederlo.)
 
You will be welcomed at the observatory by your host, who will take care of the schedule of your visit. Please include all relevant contacts (seminar organizers, secretariat and your host) in communications concerning your seminar and your visit. 
 
Note that as of October 15, 2021, anyone entering the observatory, including seminar speakers, must have a valid "Green Pass" covid-19 certificate, that will be automatically checked along with temperature at the institute entrances. 
 
 
TRAVEL and LOGISTICS:
The observatory will cover or reimburse the expenses for your travel (flight, train, bus), your stay (typically 1-2 nights) and meals (3/day including breakfast).
Generally, the observatory will take care of booking and directly paying for your hotel (for year 2021 we have a convention with the hotel L'albero Nascosto, 5' walk to Piazza Unità, 8' walk to the observatory) and for your flights/trains - except for INAF speakers, see note below.
Other train, bus and taxi transfers (e.g. in Trieste and at your departure location) shall be organized by you and will be reimbursed by the observatory. Please also note that any taxi expense will be reimbursed only up to a maximum of 100 euro.

Meals (and any of the above expenses anticipated by you) will be reimbursed to you upon presentation of the original receipts (make sure you keep them all!). Please note that meals taken outside of the town of Trieste cannot be reimbursed, with the exception of meals taken while traveling to/from Trieste on the first and last day of your trip. At your arrival you will be given the reimbursement form to record your expenses and attach the receipts. You will also be asked for your bank account details and ID/passport number (and Fiscal Code as applicable) to allow for the appropriate money transfer.
 
Important note for speakers from INAF institutes - both INAF employees and associates ("associati INAF"):
Speakers from any INAF institution will be subject to the INAF mission regulation (incarico missione dipendenti altri osservatori per OATS). They need to fill the TNSJ electronic form specifying: Travel policy: Italia piè di lista; Responsabile fondi: Fabrizio Fiore; Struttura/ufficio: OA Trieste - Castello Basevi; Lista progetti: 1.05.01.01.
INAF speakers need to pay for their travel and hotel and will then be reimbursed by OATS (the observatory can stlll help with hotel booking at convention rates). Original receipts will be stored at the observatory of origin.
 
SEMINAR:
Seminars are held in the Library at Castello Basevi, usually on Wednesdays at 11:30AM, for a total duration of one hour including ~45' for the talk and the remaining time for questions and discussion. You can use the local computer (Windows) transferring your talk with a USB-stick or your own computer, as preferred. Internet-WIFI is available with eduroam (if you can't use eduroam, contact us preferably a few days in advance).